Best Way to Write Letters to Your Student’s Parents

Most letters to parents will follow a standard format, and will be arranged and approved by a senior member of staff before they are sent out. Letters to parents usually act as a form of general communication, such as informing them of upcoming events or changes to the school calendar. They may have a tear-off slip that should be signed and returned, or simply be a bulletin to pass on essential information.

There may also be a time when you need to write to a specific parent directly. You may be concerned about a student’s progress or wish to communicate sensitive information: or perhaps your attempts to contact a parent by other means have failed.

Write Letters for Student’s Parents Best Way to Write Letters to Your Student’s Parents

Always check school policy before sending out letters to parents. Depending on the subject matter, you may find that it is deemed inap­propriate or unnecessary, especially if you are a new teacher. A senior member of staff may prefer to take responsibility for all written com­munication.

Be aware: if you are sending letters home regarding detentions, behavioural issues or any other areas of concern, it is recommended that you send these letters i via the postal service. Entrusting important or confi­dential letters to the care of the student involved will invariably mean the letter is never delivered!

Top tips for writing letters to parents

  •    All letters to parents from the school should be word-processed and printed on paper bearing the school’s letterhead. Don’t forget, by doing this, you are linking your opinions and concerns with those of the school.
  •    Never express a written opinion to a parent that may defame the school or otherwise damage your or the school’s reputation.
  •    Never express a written opinion to a parent that is derogatory or insulting to them, their child, or any other topic pertaining to personal issues.
  •    Ensure all letters are well written, with the appropriate spelling and grammar, and are of a formal and professional tone.
  •    Avoid humour, sarcasm and colloquialisms, as these are too easily misinterpreted.
  •    Be clear and concise: don’t ramble. If your letter requires a response from the parent, ensure this is made clear. Offer ways in which you can be contacted.
  •   Ask a colleague to check it over before you send it.

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